Your HR team are vital to your employee management and, thereby, your school’s performance. Without your body of staff, your school cannot operate. Your HR department ensures that employees are well managed and engaged and supports them throughout their time with your school.
However, the role of HR can also be accompanied by some time-consuming tasks that can take away from their ability to support your employees and improve overall performance. That’s why you need to ensure that you’re providing them with the tools they need to improve time management and automate processes where possible.
HR software isn’t necessarily one size fits all. Schools have unique needs relating to staff management, with a variety of nuances relating to the employment of teachers and safeguarding of students. The right software should be tailored to the requirements of schools and support your HR department in all areas of their role.
- Time savings
- Data management and reliability
- Payroll
- Compliance and document management
- E-learning and compulsory training
- Employee engagement
- iSAMS HR solutions for Independent schools
Time savings
The right software should make any role more efficient, throughout your school departments. That’s why it’s so important to make sure you’re providing solutions according to your teams’ individual needs.
The same can be said for your HR staff. They handle large amounts of staff data on a daily basis, and this often brings along a variety of manual and repetitive tasks – for example, monthly payroll, document management, recruitment processes, and more. Automation and process efficiency is one of the primary benefits of any software.
Empower your HR teams with systems that understand the day-to-day of the school HR role and how time management could be improved, that has also been built with the specific needs of schools in mind.
Data management and reliability
Your school needs to be able to access its data easily and be able to rely on that data. This is true for all school departments, whether they’re managing student or staff information. It all contributes to the successful running of your school.
Your employees are the backbone of your school, ensuring that your departments run efficiently, and you can achieve your school’s potential across all areas. That’s why your HR team are so important, and why they need to be backed by a system that offers the security and accuracy you need for your employment data.
Cloud-based software offers both the flexibility to integrate and easily share data with relevant teams and their systems, while also ensuring the security and rigidity you need to be able to rely on that data. While cloud architecture is the norm in many software industries, it’s not necessarily a given in education.
Consider implementing a whole school system, including HR, that has been built with cloud technology from the start in order to best support the needs of your HR department.
Payroll
Managing payroll can be extremely time-consuming for both your HR department and your accountants. Not only that, but it can be a monthly or even weekly process to ensure that your school staff are paid on time.
It’s vital for maintaining your school’s relationship with its employees, but that doesn’t mean that it should place an additional burden on your HR department. The right software will support all areas of the HR role, including payroll.
Your school management system stores all key staff data, including their personal details, financial data, and their employment records – such as hours, department, contract, and more. These are all critical for the successful processing of each periodic payroll.
Integrated HR ensures that all key staff information is up to date, which is key to ensuring your employees are paid accurately. Accompanied by a user-friendly payroll tool, the best HR software drives efficiency and enables your HR teams to focus on what matters – your employees.
Compliance and document management
Ensuring compliance in your school can be one of the more challenging elements of the HR role. It’s critical to the safety of your school, and ensuring you meet all legislative requirements. You need to be able to prove your compliance with key regulations, and it’s important that your HR teams can do this efficiently.
Similarly, your teams will manage a large amount of important documents relating to the school, its grounds, and its staff. With a cloud-based database, they can ensure all documents are up to date and are reflected across systems where they need to be accessible.
The right software will be built with cloud technology from the start, and allow for easy integration that facilitates document sharing and communication across your school. While all businesses need to meet compliance demands, the school environment always needs to be safe as part of the effort to safeguard students – as well as ensuring the safety of your staff.
E-learning and compulsory training
Your staff are always learning on the job. But sometimes, you need to provide training to ensure you meet compliance and keep your teams up to date on the latest information. This is particularly important for anyone that works around children.
Your e-learning platforms need to be flexible and accessible, while being easily updated with the latest documents and courses. While external integration is an option, working with a software that offers a dedicated solution for online learning and training makes the process much more efficient.
The right software will enable you to easily track training across your staff and provide the facilities to easily update requirements and documents. This ensures that your employees are always accountable and prioritising the safety of your school and its students.
Employee engagement
Ultimately, employee retention is far better than a high staff turnover. This is true for any business, but particularly in a school where consistency and reliability are important for student and school success.
Since there are a number of important components to the HR role, it can be easy to get lost in the repetitive, time consuming tasks of employee management. It’s important to remember the significance of engaging and creating a positive experience for employees.
A self-service system ensures that staff can manage key areas of their employment online, autonomously. Providing them with a certain level of control ensures that they remain engaged with your HR processes and keep your team up to date, while improving efficiency for your HR staff. This creates a more positive relationship between your workforce and your school as a whole.
Similarly, providing them with opportunities to train and learn online increases their engagement with their role. More engaged employees are likely to be happier in their position and grow with your school, thereby ensuring consistency for your students.
iSAMS HR solutions for Independent schools
iSAMS has always worked to provide Independent schools with the solutions they need to perform. Our goal is to support all school departments, regardless of their requirements. That’s why our foundational school management system was built with a modular architecture, empowering you to build the solution you need – and remove those that you don’t.
The iSAMS HR and Payroll solutions work in tandem to provide your employees with a positive experience and support your HR teams in all areas of their role – including compliance, payroll, document management, and more.
Built with the needs of UK Independent schools in mind, the latest release of our HR solution offers dedicated enhancements crafted to meet your needs, including:
- Enhanced absence management
- Functionality to support teacher's pensions
- Integration with the iSAMS database
- Group level settings matrix for managing multiple schools
- Payroll integration for easy data sharing
- Bulk changes for pay awards
- More powerful reporting with even more data
Want to learn more about what iSAMS integrated HR has to offer? Access a demo and ask about our 3.0 update here: