Automation and notifications
Your software can also further improve your staff resource management by offering the option to automate specific tasks and processes for sharing information.
Chances are, there are processes within your software and daily school management that are repetitive. This means they take up more of your staff time than is necessary. The right school software should remove the need for manual intervention wherever possible.
Software automation and notifications can ensure that all relevant parties are kept in the loop about changes, automatically. It can also share that information with integrated systems so that all databases are kept up to date.
For example, the iSAMS Wellbeing Manager module seamlessly integrates with the wider iSAMS MIS. When new events or concerns are created, or they are updated, notifications can be generated in other areas of the software so that those involved in a child’s care are always up to date.
Similarly, the Reward and Conduct module works in tandem with the MIS and integrated solutions to keep parents up to date on their child’s behaviour, including upcoming detentions or rewards.
By automating processes like this, there is no longer the need to manually keep relevant parties updated with new information. This can become particularly time consuming when communication needs to extend outside the school walls – so maximising the use of automation is key.
As previously mentioned, it’s important to meet the communication expectations of the modern user. This will depend based on a variety of factors, including average age, location, and technology – but chances are, most young parents and students would expect their school to have a social media presence.
Research suggests that 48% of learners aged between 11-16 report using social media sites or apps a few times a week. Over 80% of parents say that they use social media to discuss parenting topics. Whatever social discourse occurs around the topic of social media use in schools, it’s clear that it’s a mainstay in the communication expectations of your school body.
Your school doesn’t need to occupy every social media platform. For the majority of schools, choosing one will be more than sufficient. Consider discussing this with your school community and work with them to find the most frequented platform, especially for parents.
It’s not vital to share every school update on public social media. However, social networks also present an excellent marketing and networking tool for your school – so it’s important to find a balance in the types of information that you share.
Make sure to secure the appropriate permissions before publicly sharing pictures of students. This can be efficiently achieved at the admissions stage with iSAMS, thanks to the seamless integration between the iSAMS MIS, Admissions Portal, and the Data Protection module.
While expanding your communication platforms is important, it’s just as important to ensure that you’re being consistent throughout. Not all parents, teachers, or students will use the platforms that you implement.
Some parents might prefer email and aren’t active on social networks, for example. They might miss vital information that is shared on your school’s Facebook page or local WhatsApp groups. Whatever you choose to use for your school comms, make sure that the same information is shared throughout your platforms – wherever possible.
Ultimately, the more members of your school community are up to date, the less admin your school staff will need to do throughout their day.
Research and feedback
While these tips can help make your school comms more efficient, the most important step is to gather feedback and listen to your school community.
Each group of parents, students, or teachers will be different. They will have different expectations from their school communications. It’s your job to meet those expectations and ensure that they aren’t missing out on vital school information.
Take the time to open up discussion groups or share surveys to better understand their needs. These could be easily included in termly newsletters or as notifications in their portal and apps. This feedback should fuel your decision making about your school comms.
Ultimately, the school community are your priority and it’s important to meet their needs so that key information can be shared widely and efficiently.
School comms with iSAMS
iSAMS offers a range of solutions that maximises the efficiency of your school communications and enables you to keep the entire school community connected.
Our range of apps are tailored to the needs of parents, teachers, and student. These dedicated apps enable users to stay up to date on vital school information, manage timetables, reward and conduct, find contact information, and more.
Similarly, our portal ensures that parents have access to any information they need, enabling them to self-serve and access the most important data. You can set tailored restrictions and the platform seamlessly integrates with your MIS.
The iSAMS MIS and its integrated solutions were created with independent schools in mind. We provide an all-in-one solution to reduce the administrative burden, enabling you to focus on providing the best education.
To learn more about iSAMS Apps, you can watch a full demonstration below. Alternatively, you can request a demonstration of our MIS and any of our integrated solutions by clicking here.